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Academic Affairs Deputy Chief of Staff

Position Number: 4520154
Location: Elon, NC
Position Type: Business - Human Resources

Academic Affairs Deputy Chief of Staff

Requisition Number: 20122640
Type of Employment: Full-Time Regular
Number of Months:
Months Employed: June to May
Number of Hours per Day/Week: 8/40
Daily Hours: 8 am-5pm

Summary Position
This position will serve as the primary liaison between academic affairs, human resources, and academic departments with responsibilities for multiple aspects related to faculty, including but not limited to letters of agreement (LOA's), immigration work, and the adjunct faculty collective bargaining unit.

Benefits of Working at Elon University As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for employees.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at three years of service. After four years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Education Requirements
A degree in a related field and a minimum of five years experience in a university or HR setting. Advanced training in labor and/or faculty relations will be considered a positive in preparing for success in this position.

Excellent critical and innovative thinking and technical acumen to address moderately complex issues. The Academic Affairs Deputy Chief of Staff will be expected to demonstrate knowledge of organizational goals, priorities and values and the legal and human implications of decisions, including experience that provides thorough knowledge of organizational policies, union contracts, and procedures and practices that govern academic HR administration. To be successful in this position, knowledge of trends in academia, especially in areas of academic planning, human resource management and administration is critical.

Degree/Major:
Length of Experience:
Supervisory Experience: No

Supervisory Experience Detail

Special Skills or Experience
This position reports directly to the Academic Affairs Chief of Staff in the Provosts Office but works collaboratively with the Human Resources Office.

This position must have a good understanding of the goals and mission of the division and a thorough understanding of programs and units within the division.

This position works closely with the school/College offices to ensure routine personnel operations are maintained efficiently.

This position requires strict confidentiality regarding recruitment, personnel and related matters with sensitivity to critical, private and proprietary information that will be implicated while exercising the duties and responsibilities of this position.

Special Instructions to Applicants

Posting Date: 08/21/2023
Closing Date:
Open Until Filled: Yes

General Purpose of Position
The Academic Affairs Deputy Chief of Staff will serve as the primary liaison between academic affairs, human resources, and academic departments with responsibilities for multiple aspects related to faculty, including but not limited to letters of agreement (LOAs), immigration work, and the adjunct faculty collective bargaining unit.

Essential Duties and Responsibilities
Faculty Personnel Management

Review faculty (full-time and part-time) hires encompassing credential review when necessary, verification of funding, etc.
Assist with review of Letter of Agreement (LOA) for accuracy
Learn and management of the promotion and tenure process
Learn and assist with preparing and processing phased retirement agreements
Assist with salary spreadsheet review as needed pertaining to faculty LOAs

Faculty/Human Resources Liaison for Visa and Sponsorship Support

Serves as the liaison between faculty members and department chairs with human resources for immigration work, including visas and sponsorship
Collaborates on maintaining up to date immigration policies and procedures
In collaboration with human resources, communicates university policies and procedures on immigration to faculty and hiring managers

Collective Bargaining Agreement Coordination

Monitor timing for administration of the policies in the Collective Bargaining Agreement
Coordinate the day-to-day administration of bargaining agreement activities to ensure university compliance
Serve as the initial point of contact for academic affairs as it pertains to the Collective Bargaining Agreement. Provide information and guidance for next steps.
Develop and conduct training for departments relative to the Collective Bargaining Agreement
Maintain strong union and management relations

Reporting

Prepare various institutional reports, collect data, develop summaries, and reports the status of the collective bargaining unit
Works with Institutional Research on the Academic Dashboard
Serve as provost office backup on office reports (student perceptions of teaching, GPA, office hours, etc)

Education and Experience

Does this position require driving for the university? No

Additional Information

To apply, visit https://elon.peopleadmin.com/postings/9724

Elon University is an equal employment opportunity employer committed to a diverse faculty, staff and student body and welcomes all applicants.

Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elons experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years. In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs "Focused on Student Success." Elons more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.