Job Details

California Lutheran University
  • Position Number: 2325086
  • Location: Thousand Oaks, CA
  • Position Type: Student Affairs and Services


Transcript & Articulation Evaluator


Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each persons dignity.


Basic Function:
Under the direction of the Assistant Registrar, and in collaboration and communication with the Associate Director of Admission, this position will be responsible for reviewing, examining and inputting student course transfer credit and course equivalency for prospective, admitted and matriculated undergraduate and graduate students. As well, this position will develop and maintain the transfer articulation processes for all programs at the University. Maintain and update undergraduate and graduate transfer records. Act as a liaison with admission offices, the Professionals program, Study Abroad and academic departments to research transfer articulation requirements and ensure appropriateness and accuracy of all course articulations. Interact with articulation officers from other institutions as necessary to complete transfer articulations.


Representative Duties:
Assess, authenticate, and process documents submitted for evaluation of transfer credit. Documents include, but are not limited to, university and military transcripts, College Level Examination Program (CLEP), Advanced Placement (AP), International Baccalaureate (IB) test score reports, and SAT/ACT score reports. E
Ensure that all formal articulation agreements are reviewed regularly, and if applicable, signed by the appropriate administrators of both institutions. E
Responsible for development and maintenance of the transfer articulation process and ensuring that all articulation information on the Cal Lutheran website is accurate and up to date. E
Maintain a database of accurate and up to date information on transferable courses to include information in Colleague and TES. E
Work with admission offices and academic departments to develop and maintain major related transfer articulation information. E
Work with the Study Abroad office to develop and maintain an articulation for all commonly used study abroad locations. E
Interact with articulation officers from other institutions as necessary to assist in maintaining accurate transfer articulations. E
Coordinate organization of T2CLU transfer registration day functions with other participating offices. E
Assist in the registration of undergraduate and graduate students into classes; assist students at the counter with registration forms and related information. E
Maintain academic records, including the processing of grade changes and transfer approval forms. E
Answer telephones and provide information to students, faculty and the general public on the phone; Work the front counter as needed.
Maintain current knowledge and records of regulations and requirements applicable to the Academic Services. E
Perform related duties as assigned. E
E = Essential Duties


Knowledge Of:
Policies and procedures regarding articulations.
Operations, procedures, specific rules and precedents of the office.
Modern office practices, procedures and equipment.
Record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Telephone techniques and etiquette.
Operation of office machines including computer equipment and specified software.
Public relations techniques.
Interpersonal skills using tact, patience and courtesy.


Ability To:
Multi-task in a dynamic environment.
Bring and maintain a positive and professional service attitude at all times.
Demonstrate organization, research and technical skills
Assemble, organize and prepare data for records and reports.
Answer telephones and greet the public courteously.
Compose correspondence and written materials independently.
Understand and resolve issues, complaints or problems.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Add, subtract, multiply and divide quickly and accurately.
Use current technology to enter data, maintain records and generate reports.
Train and provide work direction to others.
Learn University mission, goals, and objectives.
Learn, interpret, apply and explain rules, regulations, policies and procedures.
Work independently with little direction.
Understand and follow oral and written instructions.


Minimum Qualifications:
Any combination equivalent to: bachelors degree and one year of internship or professional experience in higher education admissions, academic advising, student counseling, transcript evaluations, or other student services area.


Preferred Qualifications:
Bachelors degree and two years of experience in a higher education environment or related experience.


Licenses and Other Requirements:
None


Physical Abilities:


Working Environment:
Office environment.
Constant interruptions.


Posting Number: Staff003322020
Number of Vacancies: 1
Desired Start Date: 07/12/2021
Position End Date:
Open Date: 06/22/2021
Close Date: 7/6/2021
Open Until Filled: No

Application Procedure/Special Instructions:


To apply, visit https://careers.callutheran.edu/postings/7173

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and Universitys policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.






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