Assistant to the Vice Provost for Faculty Affairs
Position Number: E01132
Salary for Announcement: The salary range for this position is $45,300- $68,000. The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, education, experience, specialty and training. The above salary range represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting. MSU Denver offers a full benefits package.
Employee Category: Professional staff
Department: VP Academic Affairs Provost
The Assistant to the Vice Provost for Faculty Affairs reports directly to the Vice Provost for Faculty Affairs and assists in providing customer service and assisting staff and faculty of the University in providing a culture of excellence to our students. This position provides administrative, operational, and technical support for the Vice Provost for Faculty Affairs, as well as administrative support for Academic Affairs.
A strong candidate will be able to build relationships, work independently, be thorough and thoughtful, detail-oriented, and be able to balance a workload of ebbs and flows.
Faculty Milestone Tracking and Data Management (50%)
Track all full-time faculty information and milestones such as hiring, reappointment, tenure, promotion, sabbaticals, and terminations in accordance with university and Board of Trustees policies
Coordinate with Human Resources, Business Intelligence, Academic Affairs fiscals, and school and department staff in order to provide consistent and accurate data regarding faculty
Prepare, process, and distribute paperwork for Retention, Tenure, and Promotion and Post-Tenure Review letters, and other documents regarding the faculty review and appointment processes
Ensure that faculty portfolios in Digital Measures are appropriately tracked and secured
Research, analyze, and compile data for reports on faculty milestones, grievances, position posting, hiring, leave without pay, or any other faculty-related events, as needed, including creating timely, accurate reports
Design and maintain databases through synthesis of internal data
Generate data for faculty and emeritus sections of the online Catalog
Report faculty demographic data to the Office of Diversity, Equity and Inclusion on a bi-annual basis
Maintain list of all University-level committee memberships
Maintain up-to-date knowledge of the Faculty Employment Handbook
Academic Affairs (30%)
Support Vice Provost for Faculty Affairs by managing calendar, scheduling meetings, and correspondence
Organize and assist Vice Provost for Faculty Affairs with Faculty Workshops for portfolio preparation, new chairs, etc.
Organize President, Provost, and Department Chair annual meeting
Annually revise, generate, and distribute guideline manuals on various faculty-related topics
Provide ad-hoc administrative support to Faculty Affairs-related task forces and committees
Conduct research on policy issues
Provide support to the Executive Assistant to the Provost as needed
Generate and maintain the university Procedural Calendar ensuring that deadlines are both realistic and consistent with university and Board of Trustees policies
Prepare and post Chairs Report and Deans, Chairs, and Staff Report on Faculty Affairs website
Ongoing professional development, as appropriate
Scan and index historical files
Maintenance of Faculty Affairs website
Back up support for the front desk, when necessary
Other duties as assigned (10%)
Bachelors degree in Business Administration (Management, Human Resource Management) or related field; or an equivalent combination of education and experience (two years of experience equals one year of education)
Two years of experience with database design and implementation
Two years of experience in an administrative support role
Proficient with Microsoft Office Suite, particularly Access database, Word mail-merge, and form design
Experience editing and proofreading manuals and other complex documents
Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications.
Experience working in an institution of higher education in an administrative role in the office of a Dean or higher
Experience using Ellucians Banner database system
Knowledge of state and federal regulations regarding confidentiality (FERPA, HIPAA, GAAP, etc.)
Experience using Digital Measures
Posting Date: 05/26/2021
Closing Instructions: Open Until Filled
Special Instructions to Applicant:
You must apply via the online application system, www.msudenverjobs.com. Complete applications received by Wednesday, June 9, 2021 at 11:59 pm MST will receive full consideration. The position is open until filled.
IMPORTANT: In order for an applicant to be considered for the position, the applicant must have a complete file with the following:
1. Cover Letter
2. Resume or Curriculum Vitae
3. References. References refers to a list of three professional references and their contact information.
Official transcripts will be required of the candidate selected for hire.
To apply, visit https://www.msudenverjobs.com/postings/16248
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