Job Details

Stevenson University
  • Position Number: 4463202
  • Location: Owings Mills, MD
  • Position Type: Academic Vice Presidents and Provosts

Assistant Registrar, Transfer

Stevenson University


The Assistant Registrar for Transfer supports the Office of the Registrar in all office functions, including the interpretation and enforcement of university policies, rules, and regulations related to academic standards, enrollment, student academic records, and academic transfer credit and articulation services oversight. Under the direct supervision of the University Registrar, the Assistant Registrar for Transfer will support and navigate students, staff, faculty, and other constituencies (internal and external) on Stevenson University (SU) academic transfer credit process and policies. The Assistant Registrar for Transfer is the primary point of contact in the Registrar's Office for information related to the transfer of credit and ensures the accurate and timely evaluation and posting of transfer credit from all sources. The Assistant Registrar will ensure that correct information regarding course equivalences is provided consistently across various platforms including the SU website and Student Information System (SIS), articulation agreements, ARTSYS, and the Transfer Equivalency System (TES). The Assistant Registrar for Transfer will implement participation with TES and maintain the efficient operation of the database system. The Assistant Registrar applies best practices to develop processes and procedures for evaluating transfer credit and updating transfer equivalences and keeps current with AACRAO best practices to recommend and implement new transfer policies and initiatives. The Assistant Registrar for Transfer supervises the Academic Evaluator, works in collaboration with the Director of Transfer Admissions and the Vice Provost for Outreach, and serves as a member of the Registrar's Office team to support events and initiatives as assigned.

Department: Registrar's Office


Bachelor's degree from an accredited higher education institution plus five years of progressively responsible experience in a Registrar's Office, or equivalent combination of education and experience. Knowledge of transfer student processes as well as experience working with student information systems (e.g. Ellucian Colleague) and systems such as ARTSYS, TES or Transferology preferred.


  • Ability to develop, implement, and maintain, processes and policies pertaining to transfer populations.
  • Ability to effectively use and maintain student transfer systems such as ARTSYS, TES or Transferology.
  • Excellent organizational skills with focus on detail, accuracy, reasoning, problem-solving skills, and efficient workflow.
  • Ability to maintain and process confidential and sensitive information appropriately.
  • Exceptional technical skills and demonstrated proficiency using Ellucian Colleague (or other data information systems), Excel, Word, and PowerPoint.
  • Demonstrated ability to work both independently (e.g., by assigning work from a queue to themselves for completion) and collaboratively with other members of a team.
  • Knowledge and understanding of academic rules and regulations.
  • Ability to research and troubleshoot challenges regarding transfer articulation.
  • Knowledge of student record confidentiality issues and expertise in interpretation and enforcement of University, state, and federal regulations (e.g., FERPA).
  • Excellent interpersonal and cultural competency skills, commitment to modeling inclusive behavior and promoting a culture of belonging, and demonstrated ability to communicate and work collaboratively and effectively with a wide range of constituencies in a diverse community.
  • Experience managing projects, including software system implementations, integrations, and migrations.
  • Ability to communicate effectively, in writing and verbally, with undergraduate students, working adults, faculty and staff, administrators, parents, as well as external and internal reporting agencies.
  • Excellent planning and team-building skills.
  • Ability to manage multiple responsibilities, set priorities, meet deadlines, and maintain accuracy and attention to detail.
  • Sound professional judgment, flexibility, willingness to learn and

Physical Requirements:

Light work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to move objects. Ability to move about multiple campuses to attend/conduct meetings and training within the SU community. Ability to interact via telephone, in-person, and via electronic media. Sitting, standing, walking; talking; hearing; keyboarding and repetitive motions. Close visual acuity. Subject to inside environmental conditions.

Essential Functions:

  • Serve as the University's expert and primary point of contact in the Registrar's Office for information related to the transfer of credit.
  • Ensure the accurate evaluation and timely posting of transfer credit from all sources, including accredited institutions; examinations; portfolio review, study abroad, etc., for new, continuing, and transfer students.
  • Implement the Transfer Equivalency System (TES), including the public facing website and serve as the university's administrator and trainer in use of the TES.
  • Maintain the University's system of record for course equivalences, including updating course equivalencies as required via the curriculum approval process and other relevant procedures.
  • Finalize the ARTSYS integration and ensure accuracy of the data.
  • Monitor and facilitate the review and completion of student requests for transfer course review submitted through ARTSYS and TES.
  • Collaborate with Admissions, the Center for Student Success, and other relevant stakeholders to maintain accuracy of data and reports for students identified as needing credit evaluation.
  • Lead the effort to create and implement procedures for academic departments and programs to approve equivalency changes.
  • Maintain consistency and compliance for transfer credit and credit for prior learning.
  • Assist with determining the transferability and applicability of credit from other institutions.
  • Serve as the University representative with community colleges and other institutions regarding the transferability and applicability of credit from other institutions to SU.
  • Review transfer student academic records for community college reverse transfer agreement eligibility.
  • Collaborate on transfer and articulation agreements between other institutions and SU, and regularly review agreements to ensure accuracy.
  • Analyze workflow processes, analyze data, resolve problems/issues, prepare reports, and provide recommendations for improved workflow as warranted.
  • Maintain, update, and process regular reports including, but not limited to, repeated coursework, dual enrollments, and evaluation/equivalency inconsistencies.
  • Support the Academic Evaluator with transfer credit data entry and evaluation, as needed, especially during peak periods.
  • Pursue professional development opportunities including, but not limited to keeping current with AACRAO transfer credit best practices.
  • Remain informed on current legislation and MHEC regulations regarding transfer credit and how it impacts SU policy and procedures.
  • Ensure excellent customer service and manage correspondence of transfer credit communications for students, faculty, advisors, staff, and others.
  • Represent the University on transfer-related committees (internal and external) as requested.
  • Serve as a member of the Registrar's Office team to support events and initiatives as assigned. (e.g. information sessions, new student orientations, and open houses)

Reports To: University Registrar

Work Location: Owings Mills

Position Category: Staff

Position Type:

Months/Year: 12

Hrs/Week: 40

FLSA: Exempt

Close Date:

Open Until Filled: No

To be considered for this position please visit our web site and apply on line at the following link:

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