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- Administrative Assistant 3, UNR Med - Student Affairs / Admissions - School of Medicine
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Administrative Assistant 3, UNR Med - Student Affairs / Admissions - School of Medicine
Medicine, Reno - University of Nevada School of Medicine
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or firstname.lastname@example.org. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.
The University of Nevada, Reno, School of Medicine (UNR Med) is recruiting for Administrative Assistant 3's for various student affairs and admissions positions. In addition to the below, UNR Med may have additional Administrative Assistant 3 positions for future openings.
Admissions and Student Services
The Administrative Assistant 3 position will be responsible for the Learning and Wellness Resource Center (LWRC) Program Coordination and Support. The position will participate and schedule committee meetings, rooms, catering, prepare agendas, event documentation and overall event management.
The Administrative Assistant 3 will hire, onboard, and oversee the management of payroll and HR processes. Duties include budget, allocation, monitor, disperse, reconcile accounts and fees. Coordinate travel, monitor calendars, edit, proof reports and memos. Maintain student tracking database with high degree of confidentiality.
The Administrative Assistant 3 position supports the UNR School of Medicine in building a pipeline of students into the medical school by supporting the coordination of outreach and events. This position will utilize recruitment software to engage and communicate with prospective students.
Responsibilities include promoting events by developing flyers, sending invites, room reservations, catering, document preparation, communication with vendors and correspondence with speakers, instructors and volunteers. Administrative assistance and project management support in managing, tracking, implementing, and developing mission-based diversity initiatives.
This position will provide administrative support to the Director of Admissions, including scheduling, editing, proofing reports and memos, meeting preparation tasks, recruitment purchasing, pcard reconciliation, and recruitment budget tracking and reports.
Student Affairs and Administration
This position will work in the office of the registrar for UNR Med. The Administrative Assistant 3 will provide administrative support for the registrar, including medical student compliance training and immunization verification, and class composite development. Meeting and student service support including meeting minutes, document preparation, scheduling, student events, account tracking and reporting.
Coordinate tracking and collection of grades and evaluations, troubleshoot issues, evaluate individual student standing, identify and communicate to faculty and advisor students not meeting requirements. This position will provide guidance to Merchandise Committee and student employees on purchasing policies and procedures; compile financial, inventory, and sales reports; make recommendation on purchases.
This position requires the Administrative Assistant 3 to compile statistical and financial reports, refer students and staff to appropriate resources; liaison with other units to troubleshoot and resolve admissions, registration, and student affairs issues.
- Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
- One year of experience as an Administrative Assistant II in Nevada State service; OR
- An equivalent combination of education and experience as described above.
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.
Grade 27 (Entry, Step 01 $17.80/hr. - Step 03 $19.32/hr.)
In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.
To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.
For more information, visit the Classified Salary Calculator
The Perks of PERS!
Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire.
"I'm so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I'm completely secure and confident that my retirement will always be there for me." - Robin F.
- Rich retirement plan - Retirement Calculator
Perks of Working at UNR!
- Health insurance options including dental and vision - Health Insurance
- Life insurance, generous annual and sick leave - Classified Benefits
- E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
- Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
- Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. Diversity Groups
- Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC
Grants-in-aid for Classified Employees
The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit
Classified Employee Family Opportunity Program
The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program
For more information about the School of Medicine, please visit: https://med.unr.edu/
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at email@example.com.
Attach the following attachment(s) to your application
Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter - (optional)
Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
University of Nevada, Reno School of Medicine
To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/UNR-external/job/Medicine-Reno---University-of-Nevada-School-of-Medicine/Administrative-Assistant-3--UNR-Med---Student-Affairs---Admissions---School-of-Medicine_R0134709
Founded in 1874, the University of Nevada, Reno is the State of Nevadas land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a "Top Tier" Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.
The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.
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