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Academic Personnel Coordinator
University of California Los Angeles
Requisition Number: 37712
Salary: $26.96 - $57.90 hourly
The UCLA Institute for Society and Genetics (ISG) is a Center for Interdisciplinary Instruction (CII) within the Division of Life Sciences, with fourteen FTE and eight non-FTE faculty (joint), lecturers, postdoctoral fellows and visitors, teaching apprentices, graduate student researchers (GSRs), and lab staff. The Institute has six career administrative staff, two undergraduate majors (Human Biology and Society BA and BS) and an undergraduate minor in Society and Genetics. ISG is a rapidly growing, interdisciplinary academic unit with faculty networks bridging nearly every school and division within UCLA, its composition of diverse scholars facilitates a highly collaborative and supportive community of scholars, students, and administrators.
The Administrative Analyst is responsible for all academic personnel operations within the Institute associated with all categories above, and offers policy analysis, and procedural guidance to the ISG CAO, faculty, Vice Chair of Academic Personnel and Director on appointments, renewals, and merit and promotion actions for all academic categories.
The Administrative Analyst acts as Preparer/Reviewer for payroll/personnel transactions in UCPath and provides payroll analysis and ledger reconciliation, oversees employment visa applications and renewals for applicable academic employees, ascertains ASE eligibility, processes fee remissions and award transmittals for ASE appointees; serves as Reviewer for purchasing and expense reports, and assumes backup Preparer responsibilities in these areas in the absence of the administrative assistant. .
Additional duties include processing updates for the Institute and its personnel on the on-line directory, supervising the annual on-line equipment inventory updates, managing and maintaining the Institute's Emergency and Safety Plans and Continuity Plan.
Please include the following in your Cover Letter:
1. Describe a bit about yourself;
2. Why you are interested in this position;
3. What experience you have balancing multiple and competing
responsibilities and deadlines, and working within a diverse workplace; and
4. What other ways your skills and experience make you an optimal
Please provide the name, title, affiliation, and contact information
for 3 professional references. Letters of reference are NOT
requested at this time.
For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=85832
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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